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Microsoft Office Files

April 3rd, 2013


We are always asking customers to provide either adobe PDF files for printing, for several reasons, the primary one being we want to minimise errors and file types.There are a vast array of tools used by customers who want printed materials, people will use Microsoft Word, Powerpoint or even Excel (no kidding!) and expect a high quality print result.

There is a little light at the end of the tunnel for customers with Microsoft Office 2010 where one of the “save as” options is “pdf” – great. But before you get to that point please check some basics, for example have you set the page size up to A4 ( assuming this is what you are wanting).

Powerpoint issues – A typical scenario is to receive a ppt file where the size is set to 4:3 which is the aspect ration of a computer screen not a European paper standard!.

Excel – what you see on screen may be split into several pages when printed, check out your print preview and see how it will look and adjust accordingly, probably the easiest fix is to size it to fit one page

Word – Always set up up the page size first and use standard fonts, remember if you send in a file using a font only you have, our PC will likely substitute a default font, dont use wordart etc which may not translate through to the print file

Follow other standard design guidelines too such as no text closer than 5mm from the edge and try not to design for bleed ( full colour to the edge) as its unlikely you will be able to deliver a file with bleed and crop marks given the nature of the source files.

Of course, if you cant convert the files we can always do it for you for a small conversion fee and send you back a print ready proof, for more info call us on 01494 464868 or email

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